SETTING UP A PRODUCTIVE LEARNING ENVIRONMENT FOR END-OF-YEAR EXAMS

By Marion Kohler, Principal: Abbotts College JHB South • October 26, 2023

As the school year progresses, one of the most critical periods for high school students is how to approach the end-of-year exams. Preparing for these exams can be challenging, but with the right mindset, study environment, and helpful tools, students can increase their chances of success. With the support of parents and teachers, coupled with a positive growth mindset, success is imminent. I always tell my students it is a simple equation:


Time + Effort = Success.

 

Let us explore tips on how to set up a productive learning environment and introduce some valuable tools that can aid students in their examination preparations.

 

Creating the Ideal Study Space

The first step to examination success is setting up an environment that promotes productivity and minimises distractions. Here are some key elements to consider:

 

1. Choose a Quiet and Comfortable Space

Select a quiet and comfortable location where there can be focus without interruptions. Whether it's a corner of the bedroom, a designated study area, or a quiet library, ensure it is free from noise and distractions. Do not study on the bed – this should be kept strictly for sleeping, and the brain needs to distinguish the difference between where one relaxes and where one works.

 

2. Organise Study Materials

Arrange textbooks, notes, and stationery in a neat and accessible manner. This will save time and help maintain focus during study sessions. It is a good idea to buy a Feint and Margin book for each subject early on so that study notes can be written in these.

 

3. Good Lighting & Ergonomics

Proper lighting is essential for effective studying. Make sure the study area is well-lit to reduce eye strain and help concentration. Use a comfortable chair and desk to support good posture. Proper ergonomics can reduce physical discomfort and enable longer study periods without fatigue.

 

4. Eliminate Distractions

Turn off mobiles, log out of social media, and eliminate any other distractions. Consider using website blockers and productivity apps or hand over cellphones to parents when study time has been scheduled. For some students, music without words can help them focus rather than be a distraction.

 

Tools to Help Prepare for Exams

In today's digital age, there are numerous tools available to aid students in their examination preparations. In our school at Abbotts JHB South, we have a Mathematics and Science application called AdvLearn which can be used by students to go back to prior content and to review content without supervision. Here are some others that students may find helpful:

 

1. Note-taking Apps

Digital note-taking apps like Evernote, OneNote, or Notion can help students organise study materials. They can create digital notebooks, take searchable notes, and access materials from any device.

 

2. Flashcard Apps

Apps like Anki, Quizlet, and Brainscape are excellent for creating and studying flashcards. They use spaced repetition to optimise memory retention.

 

3. Study Planners

Use digital or physical planners to schedule study sessions and set goals. Tools like Google Calendar or physical planners can help students stay organised and assist in managing their time effectively.

 

4. Online Learning Platforms

Take advantage of online learning platforms such as Khan Academy, Coursera, edX to access additional resources, video lessons, and practice exams related to student’s subjects. Online websites such as CrashCourse, YouTube channels and TED-Ed offer educational videos on various subjects that can complement student learning.

 

5. Revision Apps

Apps like Forest and Focus@Will can help improve focus and concentration during study sessions. They use techniques such as the Pomodoro method to structure study time, as well as scientifically optimised music to aid concentration.

 

6. Study Groups

Consider forming or joining a study group using platforms like Zoom or Google Meet. Collaborative studying can help clarify doubts and reinforce understanding of the material. If managed correctly, peer tutoring is an excellent way to consolidate content.

 

Time Management and Consistency

Besides the right environment and tools, managing study time effectively and being consistent is crucial for success. Create a study schedule that includes breaks and stick to it. Set specific, achievable goals for each study session and track progress. Parental involvement is critical here for those students who tend to procrastinate.

 

Dealing with Procrastination

Procrastination can be a significant hurdle when it comes to preparing for end-of-year exams. In my teaching career, this, coupled with motivation, is the biggest determinant between success or failure. It is that nagging urge to put off studying until the last minute or finding endless distractions. Recognise that this is a common challenge for students and often stems from anxiety, lack of motivation, or poor time management. To combat procrastination, break study tasks into manageable, bite-sized pieces, set realistic deadlines, and rewards for achieving them. Find study techniques that keep students engaged, like the Pomodoro method.  Overcoming procrastination is a key step towards effective exam preparation and success. Remember, preparing for end-of-year exams is not just about cramming information, but about understanding the material and retaining it in the long term.


In conclusion, creating a conducive study environment and leveraging the available tools can greatly enhance students’ exam preparations. Combine these resources with discipline, time management, and a positive mindset, and they’ll be well on their way to acing those end-of-year exams. 

February 17, 2025
In today's fast-paced digital world, screens have become an integral part of everyday life, especially for high school students. With technology now deeply embedded in education, communication, and entertainment, it is easy to overlook the potential consequences of excessive screen time. For adolescents, screens serve a crucial role in learning, as many educational tools and resources are available online. However, the same devices that support them on their educational journey also contribute to recreational screen time, such as social media, gaming, and streaming services, which can easily become distractions. As a psychologist and school counsellor, I often engage with students and parents who struggle to find a healthy balance between screen use and academic responsibilities. With the increasing reliance on technology for learning, the challenge of managing screen time has grown. The Impact of Excessive Screen Time Excessive screen use can have far-reaching consequences, affecting students' cognitive abilities, emotional well-being, and physical health. Academic Performance- Studies indicate that students spending more than four hours per day on non-educational screen activities tend to have lower grades. The lure of social media, gaming, and video streaming often leads to procrastination and multitasking, reducing focus and productivity. Many students attempt to complete homework while texting or watching videos, which decreases cognitive efficiency and retention of information. Mental Health Challenges- The connection between excessive screen time and mental health struggles is well-documented. A 2020 study in the Journal of Adolescent Health found that teenagers who spend significant time on social media are more likely to experience anxiety, depression, and emotional distress. The pressure to maintain an ideal online persona, cyberbullying, and constant social comparison can contribute to lower self-esteem and heightened stress levels. Additionally, blue light exposure from screens can disrupt sleep cycles, leading to fatigue, irritability, and difficulty concentrating. Physical Health Concerns- Beyond academic and emotional consequences, excessive screen time is also linked to sedentary behaviour, contributing to obesity, poor posture, and eye strain. Prolonged screen use can cause headaches, back pain, and digital eye strain, negatively affecting overall well-being. Establishing screen-free periods and incorporating physical activity into daily routines is therefore essential for counteracting these risks. The Role of Parents in Supporting Healthy Screen Habits Parents play a crucial role in helping their children develop balanced screen habits. Open communication and a supportive environment can encourage teens to make mindful choices about their screen use. Rather than imposing strict rules, collaborative discussions about the impact of screen time and its management foster better cooperation. Encouraging offline activities such as sports, reading, or creative hobbies can help students cultivate interests beyond screens. Parents can also set a positive example by managing their own screen use and prioritising family activities that do not involve digital devices. Here are some practical strategies for managing screen time: Create Screen-Free Zones and Times : Designating areas where screen use is restricted, such as bedrooms at night or the family dining table, promotes healthier habits. Implementing a no-screen rule at least an hour before bedtime can significantly improve sleep quality and overall well-being. Utilise Technology for Learning: Not all screen time is detrimental. Encouraging the use of digital tools for educational purposes, such as online courses (e.g., Khan Academy, Coursera) and research platforms, helps foster a love for learning beyond the classroom while keeping screen time purposeful. Model Healthy Technology Use: Children often mimic their parents' behaviours, making it essential for adults to demonstrate balanced screen habits. Engaging in outdoor activities, reading, and family discussions instead of excessive screen time help reinforce positive behaviour in teens. Striking the Right Balance  Screens are an unavoidable part of modern life, but finding a healthy balance is essential for academic success and overall well-being. By setting boundaries, fostering open discussions, and promoting alternative activities, parents and educators can help students navigate the digital world responsibly. When teens develop self-regulation skills and prioritise their responsibilities over distractions, they are better equipped to succeed in school and maintain their mental and physical health. Encouraging balance does not mean eliminating screens altogether, but rather using them mindfully to enhance learning and personal development.
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In the wake of the mid-year exams, there is much that parents and students can learn from their results, which should be used to consider the way forward, an education expert says. “I was fortunate to have one child who was very diligent as a scholar, starting to study way ahead of the exams, even from the lower grades, using her midterm break to study year after year. She never had to be asked to go and study and her study breaks were actual breaks from studying,” says Mignonne Gerli, Principal: Abbotts College Pretoria East. “This was not true for all my children. Another of my children thought that studying the day before the exam would do just fine. I remember always catching this child on a study break or as she had just finished studying. I can confidently say that I never, in five years, caught her studying. You can imagine the fights and stress (felt by me) during this time.” As parents, we know how important it is to achieve good results at school. Prior to Grade 11 and 12, students already need to have developed a mature and diligent work ethic. “We know which doors can be opened and which firmly shut, based on your school results,” says Gerli. “For this reason, we fight the good fight which means that exam periods can be extremely stressful and highly unpleasant in many households. We try various methods to cajole our less than diligent children to put effort into their studies and in some cases loathe the day that the reports are published.” Whether exam time is a breeze for you as a parent, with your model child, or absolute hell, with your sweet/funny/kind but less committed child, the end of the exams and results need to be reflected upon. And for those who suffered through the past exams, it is time to come up with different strategies for the next set of exams. “Reflection for those who appear to prepare well for exams, will take the form of considering whether their study methods were effective or if they need help with the way in which they study.” “During these exams, I watched my one granddaughter study. “Not once did I catch her on a break on the days she was with us. What I also noticed was that she studies by copying out the textbook, not something that can be remedied when she is shoulder deep into the exams. This is not an effective way to study and she will definitely need to be taught better study methods in preparation for her next exams.” What have you as a parent noticed about your child’s study methods? Can you assist or will you need a professional to help with better study methods? “Students who achieved excellent results for their exams can reflect on why they did so well and how they can build on this going forward. “The students who put little to no effort into their preparation for the exams, will need guidance and assistance from their parents to try remedy their approach to their work. There needs to be an open, calm discussion about why they did not study for the exams and what would motivate them to study and put effort into their preparation for their next exam session.” Approaches could include: Negative consequences for poor effort, such as having their phones taken away for a period of time, grounding them or taking away certain privileges. Offering a reward for effort, this may be in the form of a cash incentive for improved results or achieving a certain mark per subject, it could be purchasing them something they would like, it could be additional privileges. Reasoning with them, explaining the importance of developing a mature work ethic and achieving good results. This is something teenagers struggle to fully comprehend so some true-life examples of success and failure of family members and friends, when it comes to financial and career success, may be useful here. Go through university courses they may be interested in with them and show them what is required to qualify for the courses. I have found that many teenagers have no idea what is required to gain access to a career they wish to pursue. A reality check is sometimes all they need. Help them think about their future and what they want to achieve in life. It needs to be concrete as having a goal is a great motivator for hard work. Usually, it is the students who have no real vision for their future and what they would like to achieve who struggle to motivate themselves to study. They simply don’t get why it’s important and of value.  “Exam time can be very stressful, but taking some time to consider how to make the next exam session less so, and working towards establishing a positive trajectory, can make all the difference for the future,” says Gerli.
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A close up of a person 's hand on a white background.
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